Zoom’s popularity has exploded these past few months. As COVID-19 spreads throughout the world, businesses and schools have to find ways to meet remotely. Ease of use make video conferencing with Zoom an attractive choice.
How to Host a Zoom Meeting
To host a meeting, you must have a Zoom account. The meeting can be spontaneous or scheduled. Hosting can be done on the Zoom’s website, the Desktop client, or the mobile application. The steps outlined in this tutorial are for the website. Desktop and mobile screens will look different.
- Go to https://zoom.us/
- Click on SIGN IN (the top main navigation menu).
- Create a new account or sign in to an existing one.
- Select HOST A MEETING > With Video On (top right corner of browser screen).
- Open the Zoom.us app when prompted. This actually downloads the Zoom application to your desktop. If you don’t see the smaller rectangle box overlay, click one of the hyperlinks: “click here” or “download & run Zoom“.
- The Zoom meeting screen will appear. Make sure your audio and video settings are correct. At the bottom of the screen, you’ll find the links for the following:
Mute: Test your speaker and microphone.
Stop Video: Check your video settings.
All settings can also be accessed via Zoom’s Preferences panel.
- Invite participants: in the right sidebar, click the INVITE button.
a) Choose your email service to send the invitation: Zoom sends the invite.
b) Copy Invite Link or Copy Invitation: you send the invite by pasting the link into an email.
- End the meeting: click the “END button. You can either leave the meeting or end it.
How to Schedule a Zoom Meeting
- Go to https://zoom.us/ and sign in to your account.
- There are 2 ways to get to the scheduling area:
a) In the menu bar at the top, select SCHEDULE A MEETING.
b) In the left sidebar, select PERSONAL > Meetings. Then click the SCHEDULE A MEETING button.
- Complete all of the fields and select your options for video conferencing with Zoom. For security, I recommend Generating Meeting ID Automatically. A unique password will automatically be generated for you. Turn on the video for yourself and participants. When done, click the SAVE button.
NOTE on Duration: there is a 40-minute limit with 3 participants on free Zoom accounts. Why the dropdown menu does not display 40 minutes is incomprehensible to me!
- To make changes, click the EDIT THIS MEETING button at the bottom of the schedule screen. When done, click the SAVE button.
- Copy the Invitation link and send to participants.
How to Join a Zoom Meeting
You don’t need an account to join a meeting, unless the host has limited access to those with authentication profiles.
- There are 2 ways to join a meeting.
a) Go to https://zoom.us/ and click on the Join a Meeting link. You enter the Meeting ID or Personal Link Name into the empty field.
b) Click on the link sent to you by the meeting host.
How to Share Your Screen
- As the host, you can control whether or not participants can share and if they can do simultaneous sharing. Those settings can be altered once the meeting starts by selecting the “up” arrow next to Share Screen button at the bottom of the meeting window.
- Click on the Share Screen button itself to do the actual sharing.
- Under the Basic tab, you’ll see thumbnail images for Desktop and any applications or windows that are currently open on your computer.
- Select Desktop to show everything on your computer’s desktop. This is especially useful when you want to show a series of steps that involve opening windows, showing folders/files, and using the browser. When ready, click the Share button.
- Select a specific application/window if you prefer to show only 1 item. When ready, click the Share button.
- The Advanced tab offers Portion of Screen, Sound only, and 2nd Camera Content.
- The Files tab lets you share files from OneDrive, Google Drive, or Box. It’s a good idea to already be logged into those accounts before trying to share the files.
- If you’d like to show a new screen, click the New Share button.
- Use the Pause Share button if there is a need to take a break for something.
- When done, click Stop Share.